We believe privacy to be of the utmost importance, therefore we are committed to upholding the following principles:
1 – Personal Information
The IRIL website records membership details voluntarily provided when you register membership with us, including names, ages, phone numbers, addresses and e-mail addresses. If you fill in our enquiry form, we will store your information in order to reply. Personal information will not be given to anyone else.
2 – No Combination of Browsing and Web Traffic Information with Personal Information
IRI does not not combine traffic analysis information with personal information
3 – No Aggregation of Individual Visitor Traffic Patterns across Multiple Sites
IRI does not collect individual profile information for visitors across multiple sites and does not aggregate information from any other sources about browsing patterns of individual visitors across multiple sites. In other words, we will not track you as you move from one site to another.
4 – Collection of Non-Personally Identifiable Information
The IRI Website records anonymous visitor information like IP addresses, browser types (such as Internet Explorer or Firefox), referring pages, pages visited and time spent on the web site. We collect this non-personally identifiable information for the following purposes: (1) to provide statistical analysis of traffic patterns throught this websites; (2) to administer our website and servers and (3) to improve our services.
6 – No Individual Profiling
IRI does not create individual profiles of website visitors.
8 – Opting Out of Tracking Cookies
You may elect to opt out of receiving tracking cookies for this site. Simply set your browser accordingly. However, you will not be able to log into the website as a member, use the contact form, and may be blocked by our security systems.
Data protection and privacy
Any personal information provided by you to IRIL through your use of this website will only be used for the following purposes by IRIL:
- updating and enhancing membership records
- defining areas of interest to you and improving the website to meet users’ habits and requirements and compiling information relating to users’ movements across the website
- advising you of other products, courses or services, which may be of interest
Any personal information received from you will be retained by IRIL and will only be disclosed where required by law. We shall also give you the opportunity to remove yourself from any of our mailing lists at any time.
Disabling/ Enabling Cookies
You have the ability to accept or decline cookies by modifying the settings in your browser. However, you will not be able to login to the website if cookies are disabled. You can also manually remove cookies from your system. For more information on disabling and enabling cookies you should search for or lookup ‘Cookies’ in your Operating System Documentation.
Cookies set by us
When you access our website or login to our secure area we send you an encrypted session cookie. A session cookie is a temporary cookie that only remains in the cookie file of your browser until you leave the site. This cookie is used to validate your access to different parts of the site.
Third party cookies – Google Analytics
|Name of cookie||Expiry||Data Stored||Purpose|
|__utma||2 years from set / update||Google Analytics Unique ID number||Tracking data for Google Analytics. Helps work out unique visitor numbers.|
|__utmb||30 minutes from set / update||Google Analytics Unique ID number||Tracking data for Google Analytics. Helps work out visitor session length.|
|__utmbc||End of session||Google Analytics Unique ID number||Tracking data for Google Analytics. Helps work out visitor session length and whether a session has expired.|
|__utmz||6 months from set / update||Google Analytics Unique ID tracking numbers||Tracking data for Google Analytics. Used to work out referrals from other domains.|
For More Information
If you have any questions or comments about this policy, our services, or your experience with this site, you can use the contact form on our site, or contact the IRIL Office on 085 2153475 Tuesday & Thursdays 10.00am to 14.00pm or email firstname.lastname@example.org
Additional Information for Members
The Data Controller for the collection and processing of all personal member data is the Irish Reflexologist’s Institute Ltd, as a legal entity.
The Data Protection Officer can be contacted as follows:
Data Protection Officer
Irish Reflexologist’s Institute Ltd
Unit 3, Union Road Business Park, Collooney, Co. Sligo, F91 AKW5
Personal data processed by us will only be used for the specific purpose(s) as outlined when the data is collected, or in later communications, and will only be used in accordance with the Data Protection legislation in force.
Rights of the individual in relation to personal data held by us:
When you, as a member, provide personal data to us you have certain rights available to you in relation to that data. These rights are outlined below and can be exercised by contacting the Data Protection Officer, as detailed above, indicating which right(s) you wish to exercise:
Currently our members have the following rights (up to 24 May 2018):
- access to their data
- rectification of their data
- erasure of their data
- right to lodge a complaint with the Supervisory Authority
From 25 May 2018 onwards all members will also have the following additional rights:
- restriction of processing
- data portability
- objection to processing
- withdraw consent if they previously gave it in relation to processing of their personal data
- relating to automated decision making, including profiling.
Specific information in relation to member’s personal data processed by us.
This data is processed to enable us to validate suitability for membership of Irish Reflexologist’s Institute and to maintain accurate membership records and to communicate to you matters deemed relevant to the proper operation of the Irish Reflexologist’s Institute, such as AGM’s, training courses, and alterations to the website.
As part of the membership registration process you must provide some information about yourself by filling out and submitting forms and documents proving you meet other requirements, such as having valid insurance. This allows us to identify you and confirm that you have the right to be a member. If you need to make changes to your personal information, such as a change of address or mobile phone number, you should contact us.
This data is not, and will never be, shared with any external organisation unless necessary for legitimate business activities of the Irish Reflexologist’s Institute. For example, your contact details will be passed to organisations providing training or other services in conjunction with the Irish Reflexologist’s Institute, hotels used for AGM, networking and other events, as required by them or their insurance companies, and companies such as Constant Contact, who maintain our email communication services. Your data will not be made available to any government agency unless required by law.
This data is not transferred outside the EU.
The data collected for this purpose will be held by us only as long as there is a business need to do so in line with the purpose(s) for which it was collected. Thereafter, in accord with the recommendations of the Irish Data Protection Agency to the Irish Reflexologist’s Institute on 29 March 2018, it will be retained for 7 years, and destroyed thereafter. We retain this information for 7 years after your membership has lapsed in case you wish to rejoin later. However, we will destroy this information immediately if you so require. Please be aware that if you do so, we will have no record you were ever a member of the Irish Reflexologist’s Institute. Should you wish to rejoin under such circumstances, you will have to go through the same processes as any other person who has never been a member, including validation of your training. If your membership lapses, but you wish us to hold your records for more than 7 years, please advise us in writting via registered post. We cannot accept such requests via telephone or email.
The data provided for this purpose is being requested under the requirements set out in EU Regulations. If you choose not to provide this information, it is impossible for us to process your application for membership to the Irish Reflexologist’s Institute.
The personal data provided is not processed automatically. It is not stored in any database or other system which is accessible via the internet. It is stored internally in encrypted Excel and Word documents. The passwords for these documents are restricted to those office staff and directors who have specific responsibilities for membership approval and communication. All passwords are changed whenever one of these staff members or directors leaves the Institute or ceases to have responsibilities requiring access to these records.
Technical information on the cookies used on our website is available at the following link: https://www.reflexology.ie/privacy/